A lot of information is collected during a patient’s treatment, but how can you follow up and share this material in a structured and flexible way? Workflower helps you seamlessly integrate the data with the electronic patient record and other information systems. All employees are thus structurally involved in the processes: from doctors and nurses, to paramedics and administrative staff.

A few achievements:

• Nutrition screening:
  Workflower supports the various steps of nutrition screening upon the patient’s admission and enables follow-up of patients at risk of malnutrition.
• MRSA screening: 
  For hospitals that screen patients for MRSA, the system checks whether a patient has been screened, then follows up on the patient’s status and any further steps required. Status updates are provided as necessary to other information systems, such as the EPR.
  Read how Workflower automates the MRSA screening and treatment process at Jan Yperman
• Follow-up of strongly deviating laboratory test results:
  One application ensures that the physician confirms receipt of any strongly deviating laboratory results. Another makes sure that emergency patients with strongly deviating laboratory results are followed up after they leave the hospital.
• Hospital hygiene:

  The nursing departments and the hospital hygienist receive notification and instructions in the event of positive tests for specific germs, such as norovirus and rotavirus, clostridium difficile, etc.

Workflower offers a valuable tool for your HR staff, helping automate processes so they can perform their tasks quickly, efficiently and confidentially.

A few achievements:

• Requests to change number of work hours or for a work interruption (leave): 

  Hospital employees can apply via a portal for changes to their work schedule for all reasons (e.g.  time credit, palliative leave, medical assistance, parental leave, etc.). The application manages the various steps in the process, from request to approval.
• Student jobs: 

  Students can apply for a holiday job via a form on the hospital website, and are kept informed of the progress of their application.
• New doctors and employees:

  When a new doctor or employee joins the hospital, an entire series of actions is triggered automatically: the creation of user accounts, updating of IT systems, etc. For the doctors, for example, the invoicing data is also completed and on-call duty registered.
• Training requests: 

  Administrative and nursing staff can register their training requests electronically, and monitor the status of their requests.

More and more, governments are requiring information to be registered centrally. Often, this data already exists in your IT systems, but must be re-entered manually into the central eHealth solutions. With Workflower, you can recover much of the data from the existing systems, while forms make it easy to include additional information that is validated by the authorised users and then automatically sent to the central information platform.

A few achievements:

• eBirth: 

  When a newborn’s administrative and medical data has been entered in the EPR, it is automatically transferred to the Belgian government’s eHealth platform.
  Read how the Sint-Lucas hospital in Ghent automates eBirth registrations, saving staff around ten minutes time per birth.
• Time-stamping:

  This application handles the electronic dating of medication prescriptions.
• Orthopride:
  A process is automatically started for every surgery that must be registered in Orthopride: the physician completes the required medical data and verifies the registered components and products. The data is then transmitted to Orthopride.

Logistics can be defined as ‘the right thing, at the right time, in the right place, in the right quantity, at minimal cost in the entire chain’. For a hospital, this applies equally to flows of information, patients and goods. With Workflower, you can quickly bring together the data that the various players have in different systems, and make it easily accessible to all. Additional information can be input via forms and then merged with the other data, saving time for everyone.

• Follow-up of blood products and transfusions: 

  This application supports the requests for blood products in the ER in the event of an acute emergency. The process is initiated by a request in the EPR. Scanning of products, people, places, etc. enable track & trace: you can register and follow all steps in the process, from ordering the blood products from the blood bank, to their transportation and delivery, through their administration in the emergency department, to the final  return of any unused blood products.
  Read how Ghent University Hospital developed a proof-of-concept for the blood transfusion process in the emergency room.
• Purchasing process:

  Workflower supports the purchasing process of less-common products – from the initial request, to the recommendation, to the approval at the various levels.
  Read how Workflower streamlines internal ordering for one-off purchases at AZ Nikolaas.
• Transport of patients: 

  The application streamlines requests for the transport of patients from one appointment to another, across sites, until their release from the hospital.
• Patient insurance confirmation:

  When specific patients are admitted, a request is sent from the EPR to the hospital’s social services department to confirm whether that patient is covered.
• Registration of admissions:

  This process automates the follow-up of admissions, from request to registration, and ensures the transfer of knowledge to the departments involved. There is a noticeable decrease in paperwork.
• Follow-up of patient information changes and deceased patients:
  The automatic follow-up of patient data changes ensures that the administrative data remains up to date.