In healthcare organisations, there are a lot of processes that are not fully covered by the regular information systems; and this is also the case for the hospital pharmacy. As a result, you have to perform a series of manual operations and there is a risk of errors.
For some of these processes, Workflower jumps into the breach. What these Workflower applications have in common is that they enable hospital pharmacy staff to work more pleasantly and save a lot of time.
Apply for and consult MyCareNet Chapter IV certificatesWith this application, doctors in Belgium can easily consult, request and follow up attestations for medicines Chapter IV, starting from prescriptions in the EPR and/or a (specific) medication module. All tasks are processed automatically to the extent possible.
With this way of working:
Tracking stock shortagesIn collaboration with AZ Jan Palfijn hospital in Ghent, we have developed a Workflower application that complements the existing pharmacy system, to efficiently and proactively manage stock shortages. This solution addresses stockouts of medication, implants and sterile materials.
Key features of the workflow:
Reservation and delivery of prescribed medicationThis solution comprises two modules – the reservation and delivery module – which you can use together or each separately. In both modules, you start the process by scanning the barcode of the proof of electronic prescription or the barcode/QR code of the patient’s identity card to retrieve the digital prescriptions in the Belgian eHealth service Recip-e.
With the reservation module, you reserve medication that is out of stock:
The delivery module allows you to deliver the prescribed medication:
>> Read how UZ Gent uses Workflower to reserve and deliver prescribed medication
Track & trace for deliveries from pharmacy to the hospital departmentsThis process-driven solution, complemented by a mobile application, allows you to process pharmacy deliveries smoothly. The big advantage of this system is that the process is well structured and you can track the status for each shipment:
The pharmacy of the Ghent University Hospital processes as many as 700 deliveries a day with this application!
Kiosk registration and queue management in the hospital pharmacyThis Workflower application streamlines the process for outpatients collecting medication from the hospital pharmacy:
With this solution:
This solution can be combined with the reservation and delivery process for prescribed medication (see above).
Digital validation and timestamping of consumed products (e.g., in the Operating Room)Hospitals must be able to demonstrate that products were used under a physician’s prescription. With this solution, based on the registered consumption data in the logistics system, you can retroactively manage the digital validation and timestamping of legally required prescriptions. This is particularly useful in operating rooms, where it may not always be possible to validate product usage digitally via the EHR or another application at the time of the procedure.
How it works:
By digitizing this process, you save time, avoid data loss, and ensure compliance with legal requirements.
Managing loaner sets for surgical proceduresWith this digital work process, you manage the entire flow for loaner sets: from placing the order with the supplier to returning the material after the operation. The surgeon can start the process from the EPR by indicating that a loaner set is needed. Alternatively, you can start the order manually.
What can you gain from this digital work process?
>> Read all about the proces for the management of the loaner sets
Vaccination registration and integration with the pharmacy systemWith this application, you can quickly register vaccinations of employees and patients, and then let the vaccination data flow automatically to other applications.
Monitoring quality indicators for high-risk medicationTo improve patient safety, it is important to pay due attention to high-risk medication (infusions, insulin, etc.). The correct recording and storage of this medication may have quality indicators associated with it, which require periodic measurements.
With this Workflower application, you can collect the necessary information for these quality indicators, for example monthly, for all patients currently present in certain departments of the hospital. This process will then start automatically on a set date each month.